Resource management tool

Purpose

Resource management tool supports company-wide project resourcing by giving Sia managers visibility into who is available, when they are available, and what skills they have in relation to project needs and anticipated project start dates.

Primary users

The primary users are Sia managers who need to resource new projects efficiently across the group, particularly when projects require multiple roles with different skill profiles and different time commitments.

Where it fits (process/stage/trigger)

The tool fits at the project planning and staffing stage, especially when a manager is preparing to resource a new project starting soon and needs to identify suitable people based on role requirements, availability, skills, utilisation, and forecast demand.

Key capabilities / workflow

The workflow starts with project role needs, dates, and role durations, then uses GenAI to scan up-to-date data about availability and skills, including cases where people describe similar capabilities in different ways, before producing a resourcing plan for the manager.

Inputs

Typical inputs include project requirements such as PM, data analyst, AI developer, and UX designer roles, project start dates, role durations, CVs, utilisation data, forecast sales uploaded into SiaGPT, revenue files with client categorization into PM, strategic consulting and ND funding, forecast revenue files, and expected Hubspot conversions categorized into skills.

Outputs / Deliverables

The main output is a resourcing plan that helps the manager identify who can staff the project based on availability, timing, and relevant skills. Other outputs are not specified.

Value

The tool reduces manual guesswork in project resourcing, improves visibility across the group, and helps managers match project demand with available people and skills more efficiently.