Automated Committee Deck Generator

Purpose

This agent automates the production of weekly operational committee presentations by updating an existing PowerPoint template with the latest mission information, decisions, actions, and indicators.

Primary users

The primary users are project managers, PMO teams, consultants, committee coordinators, engagement leads, and delivery teams responsible for operational reporting.

Where it fits (process/stage/trigger)

It fits before weekly operational committees, project governance meetings, steering preparation, and recurring reporting cycles. It is triggered when updated meeting notes, KPIs, actions, and decisions must be converted into a committee-ready deck.

Key capabilities / workflow

The agent ingests meeting exchanges, notes, Teams transcripts, mission updates, tracking indicators, ongoing actions, decisions, previous reports, and the existing committee PowerPoint template. It extracts key updates, refreshes the relevant slides, integrates actions and next steps, and checks whether the deck is complete before delivery.

Inputs

Inputs include meeting exchanges, meeting notes, Teams transcripts, updated mission information, KPIs, ongoing actions, decisions, existing committee PPT templates, previous minutes, SharePoint mission content, and action plans.

Outputs / Deliverables

Outputs include an updated operational committee PowerPoint deck, refreshed indicators, integrated actions and decisions, next steps, and a presentation-ready reporting support.

Value

The agent reduces manual PowerPoint production effort, improves consistency of committee reporting, accelerates weekly preparation, and helps project teams keep governance materials up to date.