HSE Policy Alignment Review Agent

Purpose

Rapidly and consistently assess whether contractor safety policies and procedures align with an operator’s HSE requirements and applicable regulatory expectations, reducing manual review effort and variability.

Primary users

• Operator HSE teams and safety assurance reviewers
• Contractor management / HSE leads preparing for onboarding
• Procurement / supply chain teams supporting contractor pre-qualification

Where it fits (process/stage/trigger)

• Pre-mobilization onboarding / contractor pre-qualification
• Triggered when a contractor submits HSE policies, procedures, or safety management system documentation for review, or when operator standards are updated.

Key capabilities / workflow

• Extracts relevant HSE commitments, controls, and procedural statements from contractor documents
• Maps contractor clauses to operator requirements and/or regulatory criteria
• Identifies misalignments and missing controls, then classifies severity (e.g., critical/major/minor)
• Recommends corrective wording and practical remediation actions
• Pulls supporting evidence (quotes/sections) to justify each finding
• Produces a mobilization readiness score and a prioritized close-out list

Inputs

• Contractor HSE manuals, policies, procedures, plans, and forms (PDF/DOCX/text)
• Operator HSE standards, minimum requirements, and onboarding checklists
• Regulatory standards or internal governance criteria (as provided by the operator)
• Optional: contractor scope of work, site context, and risk profile

Outputs / Deliverables

• Policy-to-requirement alignment matrix (mapped clauses and coverage status)
• Findings register (gap, severity, rationale, evidence excerpt, owner, due date suggestion)
• Recommended corrective wording for misaligned or incomplete sections
• Mobilization readiness score (with scoring rationale)
• Executive summary for approvers (go/no-go and conditions)

Value

• Improves safety assurance consistency across reviewers and sites
• Reduces onboarding delays by quickly pinpointing the exact changes needed
• Mitigates regulatory and audit risk by documenting evidence-based decisions
• Helps ensure contractors meet operator safety expectations before arriving on site